Exhibiting at The Spring Meeting
April 12-15, 2012 - Embassy Suites Hotel Convention Center, North Charleston, SC
Estimated Attendance = 150+
Family physicians from the Carolinas, Tennessee, Georgia and other surrounding states attend the NCAFP's annual spring scientific assembly. This year we expect another great turnout in beautiful Charleston, South Carolina. This meeting is always a great physician networking opportunity.
Exhibitor Information - Exhibitors may download the informational packet below to register.
Tentative Break Times For This Event
Thursday, April 12
3:00 pm — 9:00 pm Exhibit Check In & Booth Set Up
Friday, April 13
7:00 am Exhibit Hall Opens
7:00 am —7:25 am Breakfast in Exhibit Hall
10:30 am—11:15 am Break in Exhibit Hall
1:15 pm—2:15 pm Lunch with Attendees in the Exhibit Hall
4:30 pm General Sessions Adjourn & Hall Closes
Saturday, April 14
7:00 am Exhibit Hall Opens
7:00 am —7:30 am Breakfast in Exhibit Hall
10:30 am—11:00 am Break in Exhibit Hall
11:00 am Break Down Booths – Hall Closes
!!PLEASE DO NOT BREAK DOWN YOUR BOOTH BEFORE THIS TIME!!!
Exhibitor Registration:
Costs & Rental Fees -
The exhibiting fee for each 6ft Table-Top Display is $825.00.
The exhibiting fee for each 8ft Floor Display is $1150.00.
NOTE: A 6ft table top includes a draped 6ft table & two chairs.
An 8ft floor display includes a 6ft table for materials, 2 chairs and 8ft of floor space for a standing floor display/backdrop.
Payment with your application guarantees your reservation.
The Exhibit Contract- See the back page of the downloadable brochure for your Exhibitor Contract. Complete in its entirety and return by fax to Academy offices at (919) 833-1801.
Equipment Supplied - Each rental includes a 6" draped table. Electricity is $75/per outlet. Additional items, such as an internet connection, can be rented from the hotel.
Table Assignments - All table assignments are made according to the date that payment is received. The NCAFP reserves the right to redesign the layout of exhibition hall. We may reassign booth numbers and placement at our discretion and as needed.
Cancellation Policy - Written cancellations made prior to 30 days before the meeting will receive a refund equal to one half of the full display fee. Cancellations received after March 14, 2011 will not receive a refund. Tickets to any social events cannot be refunded unless they are resold.
Program Sponsorship & Advertising Opportunities
A great way for vendors to receive additional brand and product exposure is through our unique advertising. These allow you to communicate information and drive physicians to your booth!
Registration Bag Inserts - All attendees receive a meeting tote bag upon check-in. You supply us with the material and we will insert it into the bags. Approval required. Fee is $300.00 per insert.
Informational Slide Show Advertising - Throughout the symposium, a slide show is broadcast in the lecture hall listing important meeting announcements. Advertisements can be purchased within this presentation. Fee is $100.00 per slide.
Virtual Market Place Listing - Advertise on our website for three months after the meeting with a 25 word description of your company's products and/or services. Fee is $75.00
GREAT REASONS TO EXHIBIT AT THIS CONFERENCE:
+ SUPERB CME PROGRAM ATTRACTS OVER 140 ATTENDEES EVERY YEAR!
+ GREAT OPPORTUNITY FOR NETWORKING ONE-ON-ONE
+ LIST OF ATTENDEES PROVIDED TO YOU FOR FOLLOW UP
+ DEDICATED BREAKS WITH REFRESHMENTS & MEALS IN THE EXHIBIT HALL
+ EAGERLY ANTICIPATED EVENT HELD EVERY YEAR
Questions: - Please contact Kathryn Atkinson, Manager, NCAFP Meetings & Events with any questions you may have. Email katkinson@ncafp.com or call 919-833-2110.
Printer-friendly
Send-to-a-Friend